iLearn Faculty Checklist: End of Semester

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It is time for end-of-semester maintenance on your iLearn courses. Remember that you will have access to this semester's classes for one year after the end of the semester the course was taught.

Please do not hesitate to contact us if you have any questions. The AT Help Desk will be open through December 23, 5 pm. The office will open again on January 3rd.

Drop-ins are welcome in BH 223, but appointments are highly appreciated.

Manage Your Grades

Grades are due January 2, 2011.

Empty grades are associated with grade items that have not received a score by the instructor. In the gradebook and in a student's grade view, empty grades are represented by a single dash. By default, students will start with an A and empty grades will not affect the student's score. This setting can be changed to have blank grades treated as zeroes.

1. Click Grades under the Administration block
2. Click the Setting tab
3. Click the Course link
4. Select your preference for the Count empty grades as zero score pull-down menu

• Enter or edit grades in the iLearn gradebook.
• View or print an individual student’s grade to use during a consultation with that student, without displaying all other student grades.
  1. Click on the Grades link in the Administration block
  2. Click on the name of the student whose record you wish to review
  3. Click the Printable View link
• If you are using the iLearn gradebook or online assessments, export and save the gradebook to your computer or storage media for the following purposes:
  • Keep a personal copy of the gradebook your records
  • Perform advanced calculations in a spreadsheet programs to yield your final grades
  • Print the gradebook in its entirety from a spreadsheet program
• Instructors have an option to hide or show letter grades to students.
• Grades in iLearn are not automatically transferred to the Registrar’s office. Faculty must use the SF State Class Services for Faculty and Staff page to officially submit all student grades.
• Review a complete list of other iLearn gradebook quickguides to learn about other gradebook functions such as weighting grades, adding extra credit, and setting grade exceptions.

Manage Your iLearn class shell after a semester ends

After a semester ends, iLearn class shells remain in the system for one year. During that year you can archive and download the work for an entire class, or download individual items such as gradebook spreadsheets or course documents. Students may also continue to access the class environment(s) during that year unless you change the course setting to “unavailable.” Common iLearn tasks to wrap- up the semester include:

• Backup your course and save a backup copy to your computer or storage media. It is important to keep a backup for your own records.
• Export the gradebook. It is important to export the gradebook for your own records, iLearn gradebooks may not be fully retrieved from a course restored from an archive.
• After the semester ends, you can make your course unavailable if you do not want students to be able to see it next semester. If your course is unavailable to students, it will remain available to the instructor(s) of the course for one year. To make the course unavailable:
  1. Click on the Settings link in the Administration block
  2. Click on This course is not available to students in the Availability pull-down menu
  3. Click on the Save changes button.